Constitution and Council Policies

The page provides access to Fair Oak & Horton Heath Parish Council’s adopted Constitution, outlining how the Council operates and makes decisions.

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Related Pages

Councillors

Parish Council Meetings, 2025

Finance

 

Fair Oak & Horton Heath Parish Council Constitution

The Constitution is the Council's internal rule book. It sets out how the Council will operate and how decisions are made. Some of the processes are required by law, while others are a matter of Council choice.

The Constitution contains procedural rules which apply to the conduct of meetings of the Council.

The Constitution is a living document. It is kept under continual review and is re-examined annually by Council.

Governance & Democratic Services

These policies establish the framework for how the Council is governed, how decisions are made, and the standards expected of councillors and officers.

Standing Orders (PDF, 310 KB)
Adopted: May 2026 | Review Due: May 2027

Scheme of Delegation (PDF, 214 KB)
Adopted: May 2026 | Review Due: May 2027

Councillor Code of Conduct (PDF, 167 KB)
Adopted: May 2026 | Review Due: May 2029

Complaints Policy (PDF, 394 KB)
Adopted: May 2026 | Review Due: May 2029

Councillor and Officer Relations Protocol
Adopted: May 2024 | Review Due: May 2026

Training Policy (PDF, 314 KB)
Adopted: March 2026 | Review Due: March 2029

Finance & Procurement

Additional financial information and documents, including budgets, accounts, audits and financial reports, are available on our #Finance Page.

 

Financial Regulations (PDF, 215 KB)
Adopted: July 2026 | Review Due: July 2027
Financial Risk Assessment (PDF, 403 KB)
Adopted: June 2026 | Review Due: July 2027
Responsible Financial Officer Protocol (PDF, 205 KB)
Adopted: July 2026 | Review Due: July 2029
Investment Strategy (PDF, 92 KB)
Adopted: March 2026 | Review Due: March 2027

Employment & Staffing

These documents set out the Council’s commitment to equality, dignity at work and the health, safety and wellbeing of its workforce and others who may be affected by Council activities.
Equality, Inclusion and Diversity Policy (PDF, 87 KB)
Adopted: 22 September 2026 | Review Due: September 2028
Personal Harassment Policy (PDF, 87 KB)
Adopted: 22 September 2026 | Review Due: September 2028
Health and Safety General Policy Statement (PDF, 88 KB)
Adopted: 19 January 2026 | Review Due: January 2027

Information Governance & Transparency

These policies explain how the Council manages information, protects personal data, maintains transparency, ensures compliance with legal obligations, and provides access to information and services in an accessible and secure manner.
Data Protection Policy (PDF, 381 KB)
Adopted: March 2026 | Review Due: March 2027
Data Complaints Policy (PDF, 232 KB)
Adopted: September 2026 | Review Due: September 2027
Information Policy (PDF, 179 KB)
Adopted: March 2021 | Review Due: May 2026
Access to Information Policy (PDF, 183 KB)
Adopted: April 2024 | Review Due: April 2027
Publication Scheme (PDF, 147 KB)
Adopted: October 2025 | Review Due: October 2027
Information Retention & Disposal Policy (PDF, 252 KB)
Adopted: March 2026 | Review Due: March 2028
IT Policy (PDF, 83 KB)
Adopted: February 2026 | Review Due: February 2027

Communications & Community Engagement

These policies and strategies support the Council's communication with residents, stakeholders and community groups, helping to ensure information is shared effectively and opportunities for engagement are accessible to all.

 

Community Engagement Strategy (PDF, 179 KB)
Adopted: July 2021 | Review Due: July 2026
Communications Policy (PDF, 221 KB)
Adopted: July 2023 | Review Due: July 2026

Safeguarding & Volunteer Management

These policies help the Council protect children, young people and vulnerable adults, while ensuring volunteers are appropriately supported and managed when contributing to Council activities and services.

Children & Vulnerable Adult Protection Policy (PDF, 123 KB)
Adopted: February 2026 | Review Due: February 2027
Volunteer Policy (PDF, 442 KB)
Adopted: July 2024 | Review Due: July 2027

Environment & Sustainability

These policies set out the Council's commitment to environmental responsibility, sustainable practices and reducing the environmental impact of its operations and services.

Sustainability Policy (PDF, 79 KB)
Adopted: April 2023 | Review Due: May 2026