Constitution and Council Policies
The page provides access to Fair Oak & Horton Heath Parish Council’s adopted Constitution, outlining how the Council operates and makes decisions.
Fair Oak & Horton Heath Parish Council Constitution
The Constitution is the Council's internal rule book. It sets out how the Council will operate and how decisions are made. Some of the processes are required by law, while others are a matter of Council choice.
The Constitution contains procedural rules which apply to the conduct of meetings of the Council.
The Constitution is a living document. It is kept under continual review and is re-examined annually by Council.
Chapter List*
- Chapter 1: Introduction
- Adoption Date: November 2024
- Review Date: November 2026
- Chapter 2: Standing Orders
- Adoption Date: May 2024
- Review Date: May 2025
- Chapter 3: Financial Regulations
- Adoption Date: July 2024
- Review Date: June 2025
- Chapter 4: Employee Handbook
- Adoption Date: November 2024
- Review Date: November 2026
- Chapter 5: Health & Safety Policy
- Adoption Date: March 2021
- Review Date: September 2025
- Chapter 6: Councillor and Officer Relations Protocol
- Adoption Date: May 2024
- Review Date: May 2026
- Chapter 7: Responsible Finance Officer Protocol
- Adoption Date: July 2024
- Review Date: July 2026
- Chapter 8: Councillor Code of Conduct
- Adoption Date: May 2023
- Review Date: May 2026
- Chapter 9: Complaints Policy
- Adoption Date: May 2023
- Review Date: May 2026
- Chapter 10: Training Policy
- Adoption Date: March 2023
- Review Date: March 2026
- Chapter 11: Financial Risk Assessment
- Adoption Date: July 2024
- Review Date: June 2025
- Chapter 12: Access to Information Policy
- Adoption Date: April 2024
- Review Date: April 2027
- Chapter 13: Information Policy
- Adoption Date: July 2021
- Review Date: July 2026
- Chapter 14: Publication Scheme
- Adoption Date: July 2023
- Review Date: September 2025
- Chapter 15: Information Retention and Disposal Policy
- Adoption Date: April 2024
- Review Date: April 2026
- Chapter 16: Community Engagement Strategy
- Adoption Date: July 2021
- Review Date: September 2025
- Chapter 17: Communications Policy
- Adoption Date: July 2023
- Review Date: July 2026
- Chapter 18: Data Protection Policy/GDPR Privacy Information
- Adoption Date: July 2021
- Review Date: July 2026
- Chapter 19: Children & Vulnerable Adult Protection Policy
- Adoption Date: July 2021
- Review Date: July 2026
- Chapter 20: Volunteer Policy
- Adoption Date: July 2021
- Review Date: July 2027
- Chapter 21: Investment Strategy
- Adoption Date: March 2025
- Review Date: March 2026
- Chapter 22: Sustainability Policy
- Adoption Date: April 2023
- Review Date: April 2026
- Chapter 23: Accessibility Statement
- Adoption Date: October 2024
- Review Date: October 2025
* paper copies can be made available upon request.